clear desk POLICY
To improve the security and confidentiality of information, APT Apprenticeships (APT) which is a trading name of APT Health & Safety Training Solutions Ltd has adopted a Clear Desk Policy for all workstations and shared workspaces. This ensures that all sensitive and confidential information, whether it be on paper, a storage device, or any other media, is properly secured when the items are not in use or an employee leaves their workstation. It is one of the top strategies to utilise when trying to reduce the risk of security breaches in the workplace. Such a policy can also increase employee’s awareness about protecting sensitive information.
This policy applies to all APT employees, temporary workers, agency workers, contractors, and affiliates.
The purpose of this policy is to establish the minimum requirements for maintaining a “clear desk”, where sensitive, personal, or critical information about our employees, customers, vendors, or intellectual property is secured in locked areas and out of sight.
- All sensitive, personal, or confidential information in hardcopy or electronic form must be secured when away from your workstation and at the end of the day.
- Computer workstations must be locked when the workspace is unoccupied.
- Any restricted or sensitive information must be removed from the desk when unoccupied and at the end of the working day, and placed in drawers or filing cabinets, access to which is secured by keys and/or door access control.
- Where ‘hot desks’ are used, personal and confidential information must not be left on the desk when unattended and the desk must be left clean and clear, with all devices logged out once finished with.
- Keys and security access cards used for access to restricted or sensitive information must not be left unattended.
- Passwords shall not be written down under any circumstances.
- Printouts containing restricted or sensitive information should be immediately removed from the printer.
- All waste paper containing restricted or sensitive information should be shredded locally or placed in designated confidential waste shredding bins which will be emptied and shredded regularly. Under no circumstances should this information be place in regular waste paper bins.
- Where whiteboards / flipcharts are used in meeting areas, these should be cleared of any sensitive, personal, or confidential information at the end of each meeting and the information disposed of accordingly, i.e. flipchart paper placed in designated confidential waste shredding bins.