HEALTH AND SAFETY POLICY
APT Apprenticeships (APT) which is a trading name of APT Health and Safety Ltd are a well-established Health and Safety, Training and Consultancy provider based in Staffordshire.
Responsibility for the overall implementation, maintenance and development of our safety management system, however, rests with the senior management of APT, including regular setting and reviewing objectives, and the provision of adequate resources to allow those objectives to be achieved.
APT will, so far as is reasonably practicable, ensure that:
- Adequate resources are provided to ensure that proper provision can be made for health and safety.
- Risk assessments are carried out and periodically reviewed.
- Systems of work are provided and maintained that are safe and without risk to health.
- Arrangements for use, handling, storage and transport of articles and substances for use at work are safe and without risks to health.
- All employees are provided with such information, instruction, training and supervision as necessary to secure their safety and health at work and the safety of others who may be affected by their actions.
- Where appreciate, health surveillance will be provided to employees.
- The provision and maintenance of all plant, machinery and equipment is safe and without risk to health.
- The working environment of all employees is safe and without risks to health and that adequate provision is made with the regard to facilities and arrangements for their welfare at work.
- The place of work is safe and that there is safe access to and egress from work place.
It is the duty of all employees at work:
- To take reasonable care for the health and safety of themselves and other persons who may be affected by their acts or omissions at work and co-operate with us in fulfilling our statutory duties.
- Not to interfere with or misuse anything provided in the interest of health and safety.
2.1 ORGANISATION CHART
APT has a formal organisational structure defining the responsibility and authority of both employees from the Consultancy and Training departments for all employees, learners and apprentices.
2.2 ORGANISATION RESPONSIBILITIES
Section 2 of the Health and Safety at Work etc. Act 1974 places a duty on employers to prepare a written health and safety policy which will give details of the responsibilities for ensuring the health, safety and welfare of all employees. The following list of responsibilities has been collated to ensure compliance with legislation.
The Directors will ensure that: –
- All levels of the organisation fully understand the arrangements for the implementation of the Safety Policy
- Sufficient funds are allocated within APT budget for the requirements of health, safety, and welfare provisions.
- Adequate Health and Safety training is provided for all employees. This shall commence on induction and include training with regard to Company Rules, safe systems of work, and any specific training to perform their duties and work-related tasks safely.
- Qualified First Aid personnel and facilities are provided to address potential hazards within APT.
- Arrangements for fire safety are implemented and that all relevant checks are carried out by the person nominated in the policy.
- Competent personnel complete and record all Risk assessments and COSHH assessments relevant to the activities and hazards within APT and inform employees of the results in writing.
- All levels of the organisation fully understand the arrangements for the implementation of the Safety Policy
- The Policy is reviewed for compliance with the objectives for Health and Safety.
- Adequate Health and Safety training is provided for all employees. This shall commence on induction and include training with regard to Company Rules, safe systems of work, and any specific training to perform their duties and work-related tasks safely.
- Employees are informed of the location of First Aid personnel and facilities and the importance of recording all accidents in the Accident Book
- All accidents and near miss incidents are investigated and control measures implemented to prevent any recurrence.
- All Risk assessments and COSHH assessments relevant to the activities and hazards within APT are completed and employees are informed of the results in writing.
- Suitable and sufficient Personal Protective Equipment is provided for employees in areas under your control at no cost and that suitable records are maintained.
- All welfare facilities, including temperature, lighting, and ventilation levels, are adequate
- Safe access and egress are provided and maintained
- Regular Health and Safety meetings are held to ensure effective Health and Safety consultation throughout the business
- All Electrical equipment is adequately maintained and that only suitably trained and competent persons carry out electrical work. No employee shall undertake any kind of electrical work where specialist knowledge is required in order to avoid danger
2.3 EMPLOYEE RESPONSIBILITIES
The Health and Safety at Work etc. Act 1974 details two main sections which employees are required to comply with. These are:
- Every employee working for APT has a duty of care under the Health and Safety at Work etc. Act 1974 Section 7 to take reasonable care of himself/herself and any other person who may be affected by his/her actions and omissions.
- Employees also have a duty to assist and co-operate with their employers and any other person to ensure all aspects of health and safety legislation are adhered to.
Employees are obliged to: –
- Always follow safety rules, avoid improvisation and comply with the health and safety policy
- Only perform work that they are qualified to undertake
- Always store materials and equipment in a safe manner
- Never block emergency escape routes.
- Always practice safe working procedures, refrain from horseplay and report all hazards and defective equipment.
- Inform the Training Manager/first aider of all accidents that occur.
The Management of Health and Safety at Work Regulations require all employees to:
- Utilise all items that are provided for safety.
- Comply with all safety instructions.
- Report to management anything that they may consider to be of any danger.
- Advice management of any areas where protection arrangements require reviewing.
2.4 ASSOCIATE TRAINERS
All sub-contractors will be expected to:
- Comply with APT Health and Safety Policy and other statutory requirements
- Work in accordance with the relevant statutory provisions and take account of their health and safety of others on site and members of the general public
- Inspect any equipment provided for common use before it is used to ensure that it complies with current legislation and approved codes of practice
- Report any training concerns to the Training Director
- Associate Trainers are not allowed to alter anything provided for their use or interfere with plant or equipment on site.
2.5 ADMIN PERSONNEL
Office staff are to:
- Co-operate with management on health and safety matters
- Not interfere with anything provided to safe guard their health and safety
- Report all health and safety concerns immediately to their managers or other appropriate person.
2.6 HEALTH AND SAFETY ADVISOR
The responsibility and authority for the control, maintenance of the Health and Safety Management System and its continuous improvement has been delegated to APT Health and Safety Advisor who shall:
- Chair H&S meetings
- Ensure that reports on the performance of the Health and Safety Management System are presented on a regular basis to the Managing Director
- Provide the organisation with H&S updates, advice pursuant to the organisations management of their H&S responsibilities
- Ensure APT’s health and safety policy statement is reviewed periodically in consultation with the Managing Director.
- Ensure APT’s insurances for employer’s and public liability are current.
- Ensure all appropriate statutory requirements affecting APT’s operations are known and adhered to.
- Ensure all employees are aware of their responsibilities with regard to health and safety by ensuring provision of adequate training and information.
- Implement the investigation of injuries, damage, and dangerous occurrences in order to highlight and eliminate hazards.
- All reportable injuries, diseases, and dangerous occurrences are reported to the enforcing authority by telephone and/or forms within the relevant time periods
- Undertake regular work place inspections.
2.7 APPRENTICE COORDINATOR
All apprentice coordinator will be expected to:
- Perform apprentice inductions
- Complies with all APT Risk Assessments and Policies to identify key risks to learners and apprentices with APT
- Provide outstanding pastoral care to support students during the period of their apprenticeship and provide mediation if necessary
- Participate in regular meetings to ensure progress consistency, quality and support is maintained
- Undertake training and up-skilling to ensure full effectiveness in the role. Carry out all duties with due regard to Health and Safety Regulations
- Ensure compliance with the Financial Regulations of the College
- To positively promote equality of opportunity for staff and students
3.1 ACCESS AND EGRESS
APT are committed to providing a safe place of work and a safe means of access and egress. APT will ensure, so far as is reasonably possible, that: –
- Articles or substances do not impede safe access and egress in the premises and that objects that may restrict safe movement within the premises are removed immediately.
- Any access restrictions are adhered to, so that suitable and safe arrangements for work in confined spaces and other areas of high risk are guaranteed.
- Safe systems of work are implemented in all areas where there is significant risk.
- Employees are encouraged to report any situation where safe access and egress is restricted or obstructed so that arrangements for the appropriate remedial action can be taken.
- Access equipment is regularly inspected to ensure that it is maintained in a safe condition.
The following procedures will assist in ensuring that safe access and egress is maintained at all times: –
- No objects are to be stored in the walkways. All equipment that is no longer required will be returned to its designated storage point immediately after use.
- Items of stock or equipment are not stored precariously on top of cabinets or on shelves where they could fall onto passers-by.
- Regular inspections of walkways are conducted by personnel responsible for their areas of work on a regular basis to ensure that they are free from obstructions.
- Obsolete equipment and waste are disposed of as soon as is practicable to ensure that the workplace remains clean and tidy at all times.
- Checks are regularly conducted to ensure that the flooring is suitable for purpose and is maintained in safe condition free of any damage or pot holes.
- All employees are advised to regularly check that there is sufficient space to move about their work area freely and where necessary report any problems.
3.2 ACCIDENT REPORTING
This policy outlines the procedures, which are to be adopted when any employee, visitor, learner, apprentice or contractor experiences an accident, near miss or dangerous occurrence on APT’s premises during the course of their employment. This will also apply to visitors who are members of the public and therefore not at work.
For the purposes of this policy, brief definitions and examples of an accident and a near miss are given below.
- Accident — an unplanned event which causes injury to persons, damage to property or a combination of both. Examples include: a fall resulting in a fracture, incorrect operation of machinery leading to breakdown.
- Near miss — an unplanned event that does not cause injury or damage, but could do so. Examples include articles falling near to people, short-circuits on electrical equipment.
The Health & Safety Coordinator has produced an accident reporting policy which is distributed to all employees annually in line with this policy. APT have the following control forms which are kept in the Trainers office in the Health and Safety File.
All forms are compliant with the companies Safe Working Procedures
- APT Form 010 – Accident Report Form
- APT Form 011 – Near Miss Form
- APT Form 012 – Accident Investigation Report Form
- APT Form 013 – Follow UP Report Form
- APT Form 014 – Accident Witness Statement Form
- APT Form 015 – Dangerous Occurrence Form
All accident information that is entered into the accident book must be kept for a minimum of three years.
The Health and Safety Consultants will carry out an H&S audit each year. The aim of the audit is to establish the level of compliance with the Companies H&S policy. In addition, a safety tours will be carried out at random throughout the year.
3.4 CONSULTATION WITH EMPLOYEES
Staff will include health & safety in the agenda of staff meetings. Consultation with employees will be provided by the following means: –
- Health and Safety Consultants
- Operations Director
- Bespoke Training Courses for all staff
- Tool box talks
- Production of risk assessments
H&S committee will meet once per quarter at predetermined dates set out one year in advance and use the set agenda. The H&S committee will be chaired by the Managing Director and all available members of staff. Minutes of the meeting will be posted and circulated to staff.
It is the intention of APT Health and Safety to secure the health and safety of all persons so far as is reasonably practicable from the hazards in the use, handling, storage, disposal and transportation of all substances, by assessing the risks to prevent or control any ill health effects or accidents arising from or out of any such activities.
All reasonable steps will be taken to ensure that all exposure of employees and delegates visiting the training premises to substances hazardous to health is prevented or at least controlled to within the statutory limits.
LABELLING OF CONTAINERS
International symbols will replace the European symbols in 2009. Some of them are similar to the European symbols but there is no single word describing the hazard. The most noticeable feature is the change in the labelling symbols: instead of the hazard symbols with black printing on orange-yellow rectangles that have been used to date, now nine hazard pictograms with black symbols on a white background with red-rimmed rhombuses are used to provide warnings.
NEW INTERNATIONAL HAZARD SYMBOLS
The long transition period for the labelling systems (2009 – 2015) is intended to ensure that all of the relevant parties – public authorities, companies and stakeholders – are able to concentrate their resources on the new obligations in a timely manner.
3.6 DISPLAY SCREEN EQUIPMENT (DSE)
All reasonable steps will be taken by APT to secure the health and safety of office staff who work with display screen equipment. It is the intention of APT to ensure, so far as is reasonably practicable, that any risks are reduced to a minimum. Whilst it is generally recognised that the use of DSE can be undertaken without undue risks to health, it is appreciated that some employees may have genuine reservations and concerns.
APT will seek to give information and training to enable a fuller understanding of these issues. The implementation of this policy requires the co-operation of all members of management and staff.
Management are directly responsible for ensuring that persons within their area of control are not subjected to adverse health effects from the use of display screen equipment and for compliance with the arrangements stated within the policy.
APT WILL: –
Ensure that all those at risk complete the display screen equipment (DSE) self-assessments form for each workstation operated by that employee, considering the type of DSE provided, the furniture provided, the working environment and the employee. The completion of this form shall be regarded as mandatory for all desktop computer workstations.
The Training Managers will check and record the driving licenses of all and associate trainers that are required to drive as part of their working duties. Staff will be demonstrating that they meet the eye test requirements of the driving test, by reading a number plate at 20.5 meters (approx. five car length).
All employees who have are authorised to drive company vehicles must adhere to the driving at Work at Policy, which covers their responsibilities to carry daily Inspections of the vehicle and record any defects to the appointed person.
All reasonable steps will be taken to secure the health and safety of employees who use, operate or maintain electrical equipment. APT acknowledges that work on electrical equipment can be hazardous and it is therefore the intention of APT to reduce the risks so far as possible.
The implementation of this policy requires the co-operation of all members of management and staff, as well as any contractors hired to carry out work involving electrical equipment. Where a problem arises related to electricity at work, employees must inform a responsible person immediately and APT will then take the necessary measures to investigate and remedy the situation.
Management are directly responsible for ensuring that persons within their control are not injured by electrical wiring or equipment used within their areas of responsibility. This will be accomplished by performing pre-use visual checks identifying hazardous activities, reporting defects, (for rectification by qualified persons), providing safe systems and where necessary permits to work to control any such hazardous tasks.
APT WILL, IN CONSULTATION WITH ITS EMPLOYEES: –
- Ensure that electrical installations and equipment are installed in accordance with the IEE (Institute of Electrical Engineers) Wiring Regulations as amended.
- Maintain the fixed installation in a safe condition by carrying out routine safety testing.
- Every 5 years the electrical installation will be inspected for compliance with the regulations and where required repaired or modified accordingly.
- All main circuit breakers/isolators will be marked and identified to ensure all persons understand how to isolate the equipment or building services safely in the event of an emergency.
- Inspect and test portable and transportable equipment as frequently as required.
- Promote and implement a safe system of work for maintenance, inspection and testing.
- Ensure that employees who carry out electrical work are trained and competent to do so.
- Provide suitable personal protective equipment as necessary, maintain it in a good condition and replace damaged or lost items as necessary.
- Ensure that all tools and equipment are suitable and adequate for electrical working that is they are EN/BS approved.
All employees must co-operate with management; use the protective and safety equipment provided; not endanger themselves or others; report hazardous or dangerous operations; follow the training and guidance provided to prevent injury to themselves and others; comply with safety rules and use work permits where applicable.
Private electrical equipment must not be brought onto company premises without prior authorisation from the appointed person. Where written permission is granted it will be on condition that all such equipment may be tested in conjunction with APT’s electrical safety policy.
Experience of operating the maintenance system over a period of time, together with information on faults found, should be used to review the frequency of inspection. It should also be used to review whether and how often equipment and associated leads and plugs should receive a combined inspection and test.
Any defective equipment will be removed from use until such time as it can be repaired, with remedial action being recorded. All items of equipment that cannot be repaired will be withdrawn from use. Under no circumstances will any makeshift or temporary electrical repairs be made on any electrical equipment.
PREVENTION OF ELECTRICAL FIRES
- Do not overload circuits
- Install electrical equipment properly
- Stay within the operating limits of the equipment
- Carry out period checks on all electrical equipment see also Table 1.
- Ensure the equipment is cleaned regularly – only when the equipment is switched off
- Use the correctly rated fuse
- Check all cable and extension cables for wear or damage – repair promptly
3.9 ELECTRICAL PORTABLE APPLIANCES
The Directors are responsible to ensure all portable electrical equipment is maintained and with an acceptable PAT test date
They are also responsible to ensure operatives are instructed in the pre-user inspection, including visually inspecting of plug tops and equipment for cracks/breakages and leads for damage.
Staff must not attempt to use faulty equipment and must report any faulty or damaged equipment to the workshop foreman.
3.10 FIRE EMERGENCY PROCEDURES
The Directors will ensure that a fire risk assessment has been carried out by the responsible person for the building, where APT Health and Safety Limited carry out their working activities, and all staff are made aware of the companies Fire Safety Policy, and all necessary corrective action implemented, including training in evacuation procedures.
Office administrator will also ensure the following: –
- Daily checks of escape routes;
- Weekly visual checks of the fire extinguishers and an annual test/service by an accredited specialist organisation;
- Testing of the fire alarm every Friday at 07.00 hrs;
- An emergency evacuation is undertaken every six months. The results of the evacuation will be discussed at the H&S Committee meeting to identify any areas for improvement.
Training Managers will ensure the following controls are in place within their department: –
- Means of detecting and giving warning in case of fire are in good order;
- Escape routes are free from obstruction & clearly defined;
- Fire-fighting equipment is in place and in good order;
- All staff are fully aware of the evacuation procedures;
- A “Fire warden” is appointed for the building.
In the event of any personnel unable to leave the building unaided, APT will implement a Personal Emergency Evacuation Plan (PEEP).
3.11 FIRE PREVENTION
All electric equipment must be maintained in a safe condition and be cleaned to ensure that dust etc. does not block up the ventilation points. The use of electrical extension leads must be kept to the minimum and they must not be channeled through doorways unless adequately protected from damage.
Electrical faults must be reported to your management as soon as possible. At the end of the working day electrical equipment must be turned off, unless there is an operational reason to keep the equipment running.
If you discover a fire: –
- Immediately operate the nearest alarm “as detailed in the building fire procedure” or notify the senior person present.
- Attack the fire (if trained to do so) with appliances provided but without taking personal risks.
A member of staff will contact the fire brigade immediately by telephone by: –
- Lifting the receiver, and dial 999.
- Give the operator APT’s telephone number and ask for the fire brigade.
- When the fire brigade replies give the response distinctly:
“We have a fire at the Lakeview, Festival Way, Festival Park” and give the operator the address.
Do not replace the receiver until the fire brigade has repeated the address. Call the fire brigade immediately to every fire or on suspicion of a fire. On hearing the alarm for a fire or notification of a fire: –
- Evacuate the building by the nearest available exit and proceed to the assembly point.
- The senior person present will take charge of any evacuation and ensure that no one is left in the building.
The following records must be kept: –
- Details of maintenance checks of firefighting apparatus and warning and detection equipment
- Records of fire alarm tests and practice evacuations
- A copy of the safety evacuation plan
- Records of all information, instruction and training provided
“All information is to be kept in buildings Fire Log Book”
3.12 FIRST AID
First aid kits provided will only contain items that the first aider has been trained to use. They will not contain medication of any kind and will always be adequately stocked. Notices are displayed in prominent areas, giving the names of first aid trained staff and the location of first aid equipment.
After all accidents, details must be recorded in the accident book, which is located in the
main office and is completed by the appointed Person. To ensure compliance with data protection legislation the completed accident book forms will be removed and filed in a secure location.
If employees or their representatives wish to inspect individual records, they can contact the Office Administrator who will make them available for inspection.
First aiders are qualified personnel who have received training in accordance with health and safety executive requirements. First aiders will be provided with re-training at regular intervals in order to ensure that their skills are maintained.
The office administrator is responsible for determining the level of first-aid cover required, by undertaking a risk assessment taking fully into account the accident rate at APT.
ALL accidents, no matter how small, must be reported. Even a scratch can become serious if not properly treated so it is important that you seek medical attention from APT’s first aider or appointed person.
All first aid incidents will be recorded by the person administering first aid treatment. The records will include the name of the casualty, date, time and the circumstances of the accident with the details of the injury sustained and any treatment given.
The following arrangements should be followed in order to ensure that suitable and sufficient provision of first aid personnel and equipment is available at the workplace:
- First aid personnel must inform the nominated Appointed Person when their training certification period is nearing expiry, (3 months prior to expiry) or if they wish to be taken off the approved first aiders list.
- Management must ensure that employees are familiar with the identity and location of their nearest first aider and first aid box.
- Management must ensure that easy access to first aid equipment is available at all times.
- Professional medical assistance must be summoned where necessary.
- Ensure that details of all accidents are reported and entered into the accident book. All major injuries must be reported to one of the Directors as soon as possible.
3.13 HEALTH AND SAFETY FILE
The Health and Safety Advisor is responsible for the H&S File and is made available to all staff. The H&S File will be used as the management tool auditing purposes.
Each file will contain the following: –
- Key tasks list, hazard profile against key tasks and legislation for each key task;
- Training matrix for each member of staff.
Health and Safety Notice Board
A Health and Safety Notice Board shall be located in the main foyer, with copies of the following displayed:
- HSE Notice “Health and Safety Law – What You Should Know”
- List of First Aiders
- Personal Emergency Evacuation Plan (PEEP)
- Minutes of Health and Safety Meetings
3.14 HAZARD WARNING SIGNS / NOTICES
- Employees must comply with all hazards / warning signs and notices displayed on the premises.
- Employees are expected to read and observe any notices and instruction displayed in their work area.
The Health and Safety Advisor shall ensure that particular hazards that may encounter have been formally analysed, a Risk Assessment carried out and communicated to employees, visitors and delegates attending a course.
Any employee identifying a new or potential hazard should, if possible, remove the hazard immediately. If this is not possible, bring the matter to the attention of Health & Safety consultant.
Upon notification of any hazard, the Health and Safety Advisor should take the necessary steps to remedy the hazard or minimise the risk of a similar incident.
Employees required to work on hazardous jobs should receive adequate training before commencing the work.
Poor standards of housekeeping are a common cause of injury and damage at work and can often create possible fire hazards. Unsatisfactory housekeeping is often the result of poor working practices, lack of direct supervision and/or organisational deficiencies within the workplace.
APT believes that there is a need for a high standard of housekeeping within all its premises and to achieve this: –
- All offices and training rooms will be inspected on a regular basis by a member of staff and any areas failing to comply will be documented and the remedial action taken.
- All floors will be cleaned on a regular basis and waste bins emptied at least daily.
Under no circumstances will any waste receptacle be permitted to overflow at any time.
All staff recognise that it is their responsibility to ensure that areas under their control are maintained to a high standard of housekeeping at all times.
To ensure that a satisfactory standard of housekeeping is achieved they will: –
- Check that the workplace is free of hazards at the beginning of the working day.
- Ensure that articles are put away as soon as possible after use.
- Ensure that spillages are cleaned up immediately.
- Ensure that no objects, files etc. are permitted to protrude into walkways.
- Ensure that waste materials are properly stored and are removed on a regular basis.
- Ensure that unusual or extra-large items or objects are cleared away as soon as possible.
- Ensure that no items are stored beneath workstations or any other location that is not a recognised storage location.
- Check that the workplace is tidy at the end of the working day and all equipment etc. is returned to the designated storage area.
All staff to receive a Health & Safety induction on the first day of their employment, and every two years thereafter.
The induction will follow the “Induction training Script” and will include;
- Tour of Training facility
- Introduction to all staff
- Awareness of H&S policies and procedures
- Welfare arrangements
- Consultation arrangements
- The induction is to be given by a Director and recorded in the personnel files.
3.18 INFORMATION, INSTRUCTION AND TRAINING
The Health and Safety at Work etc. Act 1974 places a duty on employers, so far as is reasonably practicable, to provide information, instruction and training to all employees to ensure their health, safety and welfare whilst at their place of work.
Management are required to have sufficient knowledge about health and safety matters in order to determine priorities and assess the performance of subordinate members of staff. It is therefore important that there is consultation with supervisors and others because without it there will be little genuine commitment to safety.
Training Managers will examine the health and safety training needs of individuals on regular intervals and where necessary send them on the appropriate course to ensure that they are competent to undertake their job role in a safe manner.
A Training Skills matrix is to be managed and coordinated by a company
Health & Safety Consultant.
Management need to make sure that a responsible and professional attitude is exhibited at all times and via supervisors to all other employees. It should be made clear that failure by employees at any level to obey safety rules will be taken very seriously. This commitment to health and safety, together with a commitment to training, is given in APT policy statement.
Health and Safety training for employees is essential as they have a key responsibility for maintaining a safe working environment. It is important that they appreciate their accountability for the safety of those under their control.
Employees have the task of spotting hazards and investigating accidents and near misses. Therefore, they will be trained to identify unsafe systems of work and to put them right.
Safety training is an important issue and if approached correctly it will be cost effective and reduce accidents at work. The Management of Health and Safety at Work Regulations requires employers to provide training to employees: –
- On recruitment.
- When moved to another task or promoted.
- When the process, equipment or system of work is changed.
- These Regulations require all levels of employees to be trained, including directors, senior management and employees. The Regulations also require employers to review all training requirements on a regular basis to consider any new or changed risks. All training must be undertaken during normal working hours.
All new-starters to APT will receive basic induction training in the following aspects of health, safety and welfare: –
- Location of toilets, washing facilities and canteen.
- Fire drill procedure.
- Action in the event of a fire.
- Types of and uses of fire extinguishers.
- Location of the accident books and the reporting procedure.
- Location of the first aid facilities and the names of the first aiders.
- Signing in and out procedure. (If applicable)
- Importance of tidiness and good housekeeping.
3.19 MANUAL HANDLING
Where ever practicable manual handling will be reduced and mechanical aids used. All Staff will receive induction to safe lifting techniques and instructed not to attempt to lift more than their capabilities. 3-year awareness training will be given to all staff. In the event of heavy, repetitive or difficult loads the health and safety advisor will carry out a manual handling risk assessment in accordance with the Task, Individual, Load and Environment model.
3.20 MOBILE PHONES
The use of Mobile telephones whilst driving is strictly prohibited, a mobile telephone should not be answered by the driver of the vehicle, anyone caught using a mobile telephone whilst driving may be prosecuted by the police, penalty points and fines may be issued, the driver will be solely responsible for this. A warning will be issued by APT, any further warnings could result in dismissal.
3.21 NOISE AT WORK
Noise will be included in all risk assessments where appropriate. Where it is not possible to eliminate the noise, exposure times will be reduced and hearing protection will be provided. Where noise is an ongoing problem a noise survey will commissioned.
3.22 NONE COMPLIANCE WITH HEALTH AND SAFETY
APT make every effort to ensure compliance with H&S legislation and best practice. As such any individual who fails to comply or act in a reckless manner will be investigated under the disciplinary procedure as an act of gross miss conduct.
3.23 PERSONAL ENTERTAINMENT SYSTEMS
The use of Personal entertainment systems that require earphones will not be permitted during working hours.
3.24 PPE CE MARKING
APT health and Safety Advisor will ensure all PPE brought for use of Staff, Learners and NVQ apprentices bears a ‘CE’ mark and complies with the Personal Protective Equipment Regulations 2002/14 concerning the design or manufacture of PPE with regard to health and safety. These regulations implement the Personal Protective Equipment (PPE) Directive 89/686/ EEC (the PPE Directive)15 which requires manufacturers to CE mark their products (whether intended for people at work or the wider public) to show compliance with the Directive.
3.25 RISK ASSESSMENTS
The Health and Safety Advisors and Apprentice Coordinator will identify any new/relevant risk assessment work activities and produce all relevant documentation by request with support from the health and safety advisor.
Health and Safety advisor will produce risk assessments of a complex or detailed nature, as requested by the Training Managers, Sales Business Manager and Apprentice Coordinator, or where the risk is already deemed to be high.
The findings of the risk assessments will be reported to the project engineer who will authorise the implementation of any risk reduction recommendations or refer it to the health and safety advisor for additional consultation.
Note: where the task has been identified as HIGH RISK under no circumstances must the task be undertaken.
The Health and Safety advisors will be responsible for ensuring the findings of the risk assessments are explained and understood by all staff undertaking the task prior to commencement. All staff shall be encouraged and given the opportunity to seek understanding of the risk assessment and requested to sign the risk assessment as a record of their compliance and understanding.
Assessments will be reviewed annually or whenever significant changes take place: change to work activity, staff changes, and legislation, following a near miss, accident or incident.
The completed risk assessment will be made available at the work location where each activity or task takes place; in addition, a completed copy will be kept in the Health and Safety file.
3.26 SAFETY OF PERSONS WITH DISABILITIES
APT Health and Safety Limited does not discriminate against disabled people who visit their stores and use their goods or services.
In order that this is done effectively the Training consultants will ensure that disabled visitors are protected from everyday hazards within APT as well as more urgent issues such as emergency evacuation.
It is APT’s policy to make all premises as accessible as possible, the appointed
person is responsible for ensuring that disabled people are safely evacuated in the event of an emergency. On the event of any personnel unable to leave the building unaided, APT will implement a Personal Emergency Evacuation Plan (PEEP).
3.27 SAFETY SIGNS
It is important that all staff take notice of all warning signs at work, as they are in place to safeguard people’s health and safety. Therefore, it is APT’s policy to follow all guidance within the Health and Safety (Safety Signs and Signals) Regulations. All safety signs are colour coded and each colour has a meaning for example: –
- White circle with red edging and a diagonal line indicate PROHIBITED for example no smoking.
- Blue signs indicate that it is MANDATORY to carry out an action such as the wearing of personal protective equipment.
- A triangular sign with black edging and a yellow background indicates WARNING of a Hazard and should contain a black pictogram.
- Green SAFE CONDITION signs identify or locate safety equipment as well as marking emergency escape routes.
APT acknowledges that signs must comply with the regulations, however where necessary APT will design the signs to maintain a safe environment. Where there is a risk to health and safety that cannot be controlled by any other means signs will be displayed for example where: –
- There are slippery surfaces.
It is company policy to ensure that any signs which are provided for safety reasons are: –
- Maintained in a good condition.
- Positioned in the correct location.
- Explained to all members of staff to ensure that they are aware of the meaning of the signs and the correct actions to be taken.
3.28 SAFE PLANT AND WORK EQUIPMENT
Staff will ensure that all equipment purchased: –
- Meets relevant statutory requirements.
- Complies with the relevant European and or British Standard (CE)
- Is suitable for the intended use.
- They will complete a PUWER risk assessment on all new work equipment and for existing equipment, if ever it is modified or altered in any way that could affect the risk of those using it.
They will ensure that the plant and equipment are only used by people who have received adequate information, instruction and training. Competent staff will also ensure that the work equipment is inspected on a regular basis and maintained in a safe condition, through the implementation of an effective maintenance program. All staff will immediately cease using faulty/defective equipment and clearly label it in such a manner as to prohibit usage or safely remove it from the work area.
3.29 SAFETY OF DELEGATES AND VISITORS
On attendance to APT Health and Safety Training Limited premises all personnel attending a course must report to office administrator and be given safety brief.
The office administrator will ensure all visitors who visit the APT premises have received an induction and are accompanied by a member of staff throughout the visit.
3.30 SMOKING POLICY
A strict no smoking policy is enforced within all areas of APT.
3.31 STRESS IN THE WORKPLACE
It is APT policy to address all work-related illnesses and in particular stress, to control, reduce or eliminate so far as is reasonably practicable. The health and safety executive have defined health and safety as both the physical and mental well-being of all persons employed by APT. We recognise that our personnel are APT’s most valuable assets and that any problem associated with work-related stress is a management duty.
A certain amount of stress provides high motivation, a positive outlook and good performance. However, it is when these personal levels are exceeded that detrimental health effects may appear. Whilst stress-related problems of short duration often resolve themselves, it is the long-term stresses that APT aim to address.
Through the risk assessment process, APT Health and Safety Limited will continue to identify hazards and assess all mental and physical risks to health and safety with the objective of reducing them, as far as is reasonably practicable.
The main problem with stress is the self-realization that we are actively suffering from it! Others affected by our stress symptoms tend to shy away from approaching the subject as it may be constructed as interference or just being noisy.
3.32 WORKING AT HEIGHT
Work at height includes any work above ground level where a fall would result in significant injury. This will include work on ladders, steps, scaffolding, above pits, etc.
Health and Safety Advisors will ensure that: –
- All work at height is properly planned and organised;
- Those involved are competent;
- The risks from work at height are assessed and avoided/adequately controlled;
- Equipment for work at height is properly inspected and maintained;
- A permit to work is issued, where the risk is significant.
They will ensure that the following hierarchy of controls is adopted when managing the risk from work at height: –
- Avoiding work at height wherever reasonably practicable to do so;
- Using work equipment or other measures, such as guardrails, working platforms and fall restraint equipment, in order to prevent falls;
- Using work equipment or other measures which reduce the consequences of a fall, should one occur, such as nets or airbags;
- Using personal protective equipment, such as body harnesses and lanyards;
- Following good practice for work at height.
3.33 WORKING WITH YOUNG PERSONS
The Staff will ensure that the companies’ protocol is followed and signed before any project work commences. This will include the following: –
- A Young Person’s risk assessment will be completed and all recommendations implemented prior to the young person commencing work.
- Under no circumstances will young persons be placed in vulnerable positions.
- Young people must not be left unsupervised.
- No children under the national school leaving age will be allowed to carry out work experience without the expressed authorisation of the Directors.
3.34 WORKPLACE MONITORING
The Health and Safety advisors undertake the following: –
- Monitor risk assessments;
- Perform spot checks on all activities and tasks;
- Investigate accidents, work occurrences, i.e., all incidents; related illness, near misses and dangerous
- Monitor staff work related absenteeism;
- Review all new incidents at every H&S Committee;
- Monitor the response times of incident investigation;
- Monitor the implementation of corrective action.
- Monitor weekly fire safety checks
- Monitor the weekly first box checks
3.35 POLICY REVIEW
This policy will be kept up to date, particularly as the business changes in nature and size.
When the policy has been amended, the amendment list will be updated and a new issue number distributed to all staff. The Policy will be reviewed every year. In addition, reviews of Safe Systems of Work will take place from time to time.
4.0 LEARNER SPECIFIC STATEMENT
APT is a training provider and as such the health and safety of learners is of paramount importance. The ‘safe learner concept’ is central to our policy and APT will promote and expect those we train to promote this at all times.
We believe learners are entitled to learning that takes place in a safe, healthy and supportive environment. In addition, we consider that safe learning is essential to maximise learners’ experience and achievement
APT have a primary duty of care for the health and safety of learners. We have a full expectation that this duty is fully met. We will apply four core principles:
- To expect, first and foremost, that APT and their associate trainers will fully meet their legal obligations and duty of care of learners
- To seek assurance that APT and its associate trainers have suitable and sufficient arrangements for learner health and safety.
- To take appropriate action where expected standards are not met or maintained
- To promote the raising of standards for learner health and safety through support, and challenge as appropriate